In a bid to enhance service delivery and discipline within the Judiciary, Dr. Pius Bigirimana, the Permanent Secretary and Secretary to the Judiciary, held a crucial meeting with the Court Clerks' Committee.
The meeting which took at the Court of Appeal Building underscored key issues such as discipline, professionalism, and accountability among court clerks, with actionable steps to improve operational efficiency.
Dr. Bigirimana addressed the reluctance of some clerks to wear the uniforms provided by the Judiciary. Despite the distribution of two sets of uniforms, many clerks failed to comply, prompting him to warn of serious repercussions, including interdiction.
He further expressed a strong commitment to refresher courses for court clerks to strengthen their ability to serve the public efficiently and professionally.
The PS/SJ also criticized the scheduling of hearing dates without judicial officers' approval as "highly inappropriate." He urged clerks to adhere strictly to their roles, ensuring proper procedural practices.
Corruption, absenteeism, and misuse of work hours were key concerns. Dr. Bigirimana condemned bribery and poor time management, urging clerks to embrace integrity. He also warned against misuse of mobile phones, emphasizing the need for focus during work hours.
Dr. Bigirimana addressed the issue of unauthorized role assignments, such as process servers acting as court clerks, calling it a breach of professionalism. Surprise checks were announced to ensure that only authorized personnel were on-site.
He also cautioned against clerks misrepresenting themselves as judicial officers and resisting transfers. He emphasized that such behaviours undermine the Judiciary's reputation.
Dr. Bigirimana encouraged clerks to initiate discussions on forming a Judiciary SACCO and professional association. He highlighted the potential benefits of such organizations in fostering financial stability and professional growth.
He applauded clerks pursuing higher qualifications, noting that law graduates meeting the criteria could be considered for promotion to Grade One Magistrates.
Concluding his address, Dr. Bigirimana called on the Committee to submit actionable recommendations to address their challenges and promote efficiency. Here affirmed the Judiciary's commitment to fostering unity, professionalism, and resilience.
Ms. Apophia Tumwine, the Commissioner Human Resource Management, echoed Dr.Bigirimana's sentiments, emphasizing accountability and integrity among court clerks. She urged staff to report unprofessional behaviors, particularly regarding the misuse of volunteer roles, and assured that deployments were strategic decisions aimed at enhancing service delivery and not punishments.
She further encouraged direct communication for resolving grievances and reminded clerks to uphold the Judiciary's values, stressing, "Brand yourself as a professional."
Mr. Brian Bulega, Chairperson of the Court Clerks' Committee, acknowledged the significant strides made in improving staff welfare, including timely salary payments and reduced corruption. However, he pointed out gaps in career growth and professional development.
He called for:
Promotion Opportunities: Long-serving clerks being elevated to senior positions as outlined in the new structure.
Training Programs: Mediation and ethics training for clerks to enhance their skills and impact.
Mr. Bulega also advocated for creating clear career progression paths for clerks aspiring to become Grade One Magistrates.
Mr. Wonder Areeba, Secretary to the Committee, emphasized the need for accurate public reporting on corruption cases involving non-judicial officers to protect the reputation of clerks.
The meeting concluded with renewed commitments to professionalism, accountability, and collective efforts to uplift the Judiciary. Clerks left the discussion feeling empowered and equipped to implement the outlined changes, fostering a just and efficient judicial system.
Posted 2nd, December 2024
